Managing HR compliance isn’t just a box to check—it’s a moving target that changes with new employment laws, workplace trends, and local regulations. For small to mid-sized business owners, HR leaders, and managers, staying compliant can feel overwhelming.
That’s where an HR compliance checklist comes in. It helps HR teams and business leaders track critical requirements, reduce risk, and stay prepared for audits—all while protecting both the company and employees.
Core HR Compliance Areas to Review
1. Employee Classification & Payroll
- Confirm all employees are properly classified as exempt, non-exempt, or independent contractors.
- Review wage and hour compliance under the Fair Labor Standards Act (FLSA) and applicable state laws.
- Ensure payroll practices align with minimum wage requirements, including recent updates at federal, state, and local levels.
2. Employment Laws & Leave Policies
- Verify compliance with the Family and Medical Leave Act (FMLA) and state-specific medical leave laws.
- Check policies for school activities leave, jury duty leave, and other mandated time off.
- Update your employee handbook to reflect current leave requirements.
3. Anti-Discrimination & Workplace Rights
- Ensure compliance with EEO laws, the Americans with Disabilities Act (ADA), and state anti-discrimination rules.
- Review procedures for handling complaints, accommodations, and employee rights protections.
- Train managers on identifying and addressing discrimination or harassment claims.
4. Health & Safety Compliance
- Stay current on OSHA standards and workplace safety requirements.
- Confirm workers’ compensation coverage is up-to-date and accurate.
- Document safety training and accident reporting procedures.
5. Benefits & Employee Well-Being
- Verify that all benefit plans comply with ERISA and ACA requirements.
- Review employee eligibility for health insurance, retirement plans, and wellness programs.
- Confirm your COBRA continuation coverage process is compliant.
6. Record keeping & Documentation
- Maintain accurate records for I-9 forms, tax documents, payroll, and employee files.
- Ensure retention policies meet federal and state requirements.
- Audit your HRIS or employee portal to ensure it supports compliance tracking.
Are You Ready for an HR Compliance Audit?
An internal HR compliance audit checklist can help catch gaps before regulators or auditors do. Ask yourself:
- Do you have documented policies and procedures for compliance areas?
- Is your HR staff trained on new employment laws?
- Are your HR systems (payroll, benefits, leave tracking) updated regularly?
Keeping up with HR compliance doesn’t have to be overwhelming. If you’re unsure whether your business is fully compliant, HRDelivered can help with audits, employee handbook updates, and ongoing compliance support.
👉 Get Started with HR Compliance Support
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